Be prepared when you leave a message or speak to another over the telephone. Before making any call - even a personal one - know what the purpose of that phone call is. Most people do not appreciate rambling any more than they would if you were presenting to them as a member of an audience. I suggest jotting down the main points you want to cover, have any phone numbers and/or details handy, and have a pen and paper ready for taking notes. If you are leaving a message on someone else's recording device, be clear and succinct, say your name clearly along with slowly and clearly saying your phone number, a short reason you are calling, and then repeat your name and number. This may seem obvious, but you and I know the frustration of trying to decipher a mumbled message. Politeness goes a long way when it comes to telephones. Personally, I hate being put "on hold" but realize that it will happen. If there is any way you can avoid putting others on hold, do it. If we are put on hold, we must just accept graciously with a, "no problem." I also feel that it is imperative to identify yourself, When we do reach a live person, I suggest always checking to make sure the time is opportune for them. It usually is if they answered, but they may say, "Yes, but I only have a few minutes before I need to leave for a meeting." Be sure to honor this request, and if you have more to say than can be said in a few minutes, it is better to ask what would be a better time to call back and set a phone date on your calendar. Even if someone extremely important walks in and tries to get your attention while you are on the phone, don't let their rudeness affect your complete attention to the person with whom you are speaking. It is important for them to know that they are more important to you at the moment than anyone or anything else that is attempting to interrupt. While we are on the subject of politeness, let me follow with my reactions to cell phones. Even though cell phones are the "rage" and may be necessary I implore you to consider others who are in your vicinity when you take and/or make a call. Not only have I heard unpleasant and loud personal calls during my fitness classes, in line at the grocery store and post office, at the next table in a restaurant, on public transportation and walking down the street, my enjoyment of a program or presentation also has been compromised by the ringing of and even answering of cell phones. It has become so unusual to be greeted, when making a call, with a pleasant voice by someone who sounds delighted that you called and is there for you, that when this occurs I always compliment them on their voice and their civility. I am sure that you are one of those people too. And, if you haven't been, I hope you'll start right now. Remember, anytime we surprise others by our special uniqueness and style by going beyond their expectations, we will seldom be forgotten. It is likely they will remember us for the next job they need done or will recommend us to others. |
